You’ll find more information on the bank statement that is only a simple ledger of transactions. Account summary, notices, explanations texts, disclosures, as well as other pages containing the data a bookkeeper needs to have.
The processing of all data isn’t required if the project is to transfer transactional data into an accounting system or spreadsheet. Before making the output, determine which pages are most useful.
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More pages don’t automatically mean More Useful Data
Imagine a business looking at the banking activity of several months. Each month’s PDF may contain 10 or more pages, but only a fraction of each document contains the transaction tables needed for the accounting work.
Manually copying the tables is an option, but it’s slow and introduces opportunities for typing errors. Instead, businesses can convert bank statements to Excel while restricting the conversion to only relevant pages.
Docubrew has a page preview that allows users to review the PDF and select what gets processed. It is possible to remove cover sheets, disclosures as well as other pages.
You are more in control when you preview your first
Automated systems are most effective when they can be controlled by the user.
Docubrew’s preview feature allows users to look at the contents of the statement before they convert it. The software extracts figures from the source statement instead of estimating financial values.
This preview lets you check that the correct pages have been selected, as well as to review the extracted data before downloading.
This is a simple but vital checkpoint when it comes to financial documents.
The destination should determine the Export
Then, you’ll be asked if you plan to conduct with your transactions.
Excel excel is perfect for bookkeepers that need to analyze or sort the data. CSV is an option when the data is transferred to another system. Docubrew is also able to output QBO.
If you want to convert their bank statement to CSV could do this through the creation of an CSV file, instead of initially making an Excel document and manually altering the format.
Docubrew can be used with accounting programs like QuickBooks®, Xero®, and FreshBooksin addition to spreadsheet-based workflows.
Scanned paper statements can be used to be seamlessly integrated into the workflow
The conversion can be made on any PDF file, not just digitally created ones.
Sometimes, older statements are only accessible as scans of paper. Docubrew can support OCR for the PDF format of scanned statements which means that the documents are able to be processed as well.
It can be very helpful when working on historical accounting projects, in which some documents have been digitized while others were directly scanned from paper. Instead of creating two different workflows, documents could be processed with the same process of conversion and examined before exporting.
Process Locally or Use the Cloud
The output of financial documents is just as important as the way they are interpreted.
Docubrew’s Windows Desktop application can convert documents locally on the client’s personal computer. For users who prefer using a browser cloud processing, the cloud option protects uploaded documents and, according to Docubrew the program, deletes the uploaded and converted files within 24 hours.
Ultimately, converting a bank statement to Excel shouldn’t mean feeding every page of every PDF into a tool and hoping the output is useful.
Begin by looking at the pages that contain the information you require. Go over what’s being taken. Select the best format to the new accounting job.
A more efficient workflow for financial transactions can begin with less processing, but rather by deliberately taking care to process less.